Work in Iowa Healthcare Jobs

Job Information

Iowa Department of Administrative Services Secretary 1 in Decorah, Iowa

Secretary 1

Print

Apply

Secretary 1

Salary

$31,865.60 - $46,363.20 Annually

Location

Decorah - 52101 - Winneshiek County, IA

Job Type

Full-time

Agency

283 Iowa Vocational Rehabilitation Services

Job Number

20-01198

Closing

11/17/2019 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Mary Ott, mary.ott@iowa.gov

  • Description

  • Benefits

  • Questions

Job Description

Only applicants who meet the Minimum Qualification Requirements and meet all selective requirements will be placed on the eligible list.

Iowa Vocational Rehabilitation Services (IVRS) is recruiting to fill a Secretary 1 position in Decorah location for the Mason City Area Office to provide administrative work and support within the service area. Responsibilities of the position are as follows, with additional duties as assigned.

Front Desk Reception duties will be required by this staff member, providing coverage for visitors. Those responsibilities would include receiving/screening visitors, answering routine questions and routing issues to counselors or area office supervisors and escalating more complex issues either to area supervisor or Secretary 2. They will open, date stamp and distribute mail along with composing letters, emails and text messages. This individual will be the first point of contact for landlords and other vendors to schedule routine maintenance, including hardware (copy machines, fax machines, scanners, printers, telephones, etc). They will troubleshoot technology issues with the IT department. Processing office bills, telephone invoices and utilizing USPS or UPS/FedEx services will be necessary. This staff member will be ordering office supplies and equipment. This Secretary 1 will also type resumes, cover letters, edit job search forms, and provide assistance as needed to facilitate job search efforts for job candidates. These tasks will require use of email, internet and intra-agency sources. Statistical information and data as requested by professional staff and area office supervisor will be required. This staff member will participate in monthly staff meetings, complete authorizations from dictation or written notes and review outstanding authorizations as needed to ensure billing is accurate; coordinating with counselor on any billing discrepancies.

Administrative support to counselors and associates will be provided by the staff member in this role. They will schedule appointments, call clients with appointment reminders, enter data into case management systems, create authorizations for service and processing invoices, produce letters, reports and documents. This individual will create, open and close case files, enter status updates into the case management system, cancel and amend authorizations as directed by the counselors. It is important to accurately file documents into the case files. They will maintain control of records to monitor time frames for case in application, intake, eligibility and employment and follow up to ensure receipt of information required to meet established time frames. Working with counselors and job candidates will be necessary to secure extensions when needed and this person will problem solve the case management report with the counselors, becoming aware of Vocational Rehabilitation services available to each job candidate and assisting the counselors in managing case documentation.

Selectives

080 Typing Score of 50 or greater (50-59 WPM)

Information about typing tests and scores related to State of Iowa employment can be found at: https://das.iowa.gov/human-resources/state-employment/typing-test-information

Minimum Qualification Requirements

Experience equal to one year of full-time clerical or closely related work;

OR

post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;

OR

completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required experience;

OR

certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;

OR

employees withcurrentcontinuous experience in the state executive branch that includes permanent status as a Typist–Advanced.

For additional information, please click on thislink to view the job description.

Additional Qualification Requirements

Typing Requirement: Applicants may be required to have the ability to type 40 wpm net. If included in the Minimum Requirements of this job vacancy, you must provide verification of your typing score prior to the closing date of this vacancy. (Click here for more details about the typing test.)

Join Us!

Whether it's caring for those in need, making highways safer, or improving agriculture production, the work that we do matters to the people of Iowa.

We take our responsibilities and the public trust very seriously. We are committed to delivering the services that matter most to the people of Iowa. If you have the skills, the commitment and the desire to make a difference, then we invite you to explore the career opportunities available with the State of Iowa.

CareerChoices

State government is one of the largest employers in Iowa, and also one of the most diverse. From state trooper to nurse to engineer, the state offers a wide variety of career opportunities.

Benefits

The state offers paid vacation, sick time and holidays, a defined benefit retirement plan, health, dental, vision, and long-term disability insurance along with flexible spending accounts. For more information, please visit the executive branch employee benefits website.

The State of Iowa is committed to providing an outstanding employment experience. Check out thisBenefits Beyond the Paycheck brochure.

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability?

Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

  • Yes - I understand and agree.

  • No

02

PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

  • No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

  • Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

03

How many years of full-time clerical work experience do you have?

  • No experience

  • Six months to less than one year of full-time clerical work experience

  • One year or more of full-time clerical work experience

  • Less than six months of full--time clerical work experience

04

How many months of COMBINED post high school course work in an accredited secretarial, business, or closely related curriculum AND full-time clerical work experience do you have?

  • No full-time clerical work experience and specified education to a combined total of less than six months

  • Six months to less than one year of the combined clerical work experience AND specified education

  • One year or more of the combined full-time clerical work experience and specified education

05

How many months of full-time clerical work experience AND undergraduate course work do you have? 30 semester hours would equal 12 months' experience, 15 semester hours would equal 6 months' experience.

  • No undergraduate course work/full-time clerical work experience to less than six months of the specified education and work experience

  • Six months to less than one year of the combined specified education and full-time work experience

  • One year or more of the required education and full time work experience

06

If you have completed the certification from the State of Iowa Administrative Assistant Certificate Program, how many months of full-time clerical work experience do you have?

  • I do not have the Iowa Administrative Assistant Certificate

  • No full-time clerical work experience to less than three months of full-time clerical work experience

  • Three months to less than six months of full-time clerical work experience

  • Six months or more of the required full-time clerical work experience

07

If you are a CURRENT employee for the State of Iowa (executive branch): Do you have current continuous experience in the state executive branch that includes permanent status (i.e., six months or more) as a Typist–Advanced?

  • Yes

  • No

  • I am not a current State of Iowa employee.

08

State of Iowa Typing Test Submission - Have you taken a typing exam and submitted your Typing Score of 50 or more?NOTE:Tests MUST be attached to the application for position you are applying for OR submit to DASHRE.Info@iowa.gov. Information about typing tests and scores related to State of Iowa employment can be found at:https://das.iowa.gov/human-resources/state-employment/typing-test-information

  • Yes - I have taken and submitted a typing test meeting guidelines outlined above in website

  • No - I have NOT taken and submitted a typing test meeting guidelines outlined above in website

Required Question

Agency

State of Iowa

Agency

283 Iowa Vocational Rehabilitation Services

Address

Jessie Parker Building510 E 12th StDes Moines, Iowa, 50319

Website

http://www.ivrs.iowa.gov/index.html

Apply

DirectEmployers