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Iowa Department of Administrative Services Secretary 1 in Charles City, Iowa

Secretary 1

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Secretary 1

Salary

$32,531.20 - $47,340.80 Annually

Location

Charles City - 50616 - Floyd County, IA

Job Type

Full-time

Agency

402 Dept of Human Services - Community Service Areas

Job Number

21-02713

Closing

5/9/2021 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Vicki Hendershot - vhender@dhs.state.ia.us

  • Description

  • Benefits

  • Questions

Job Description

This position carries out the business management process for the local office and provides clerical assistance in an assigned county office.

Description of work:

  • Within the assigned office environment, provides administrative and office support to internal and external customers. Interact with employees and customers in a positive customer service manner in order to resolve problems and answer customer inquiries. Customer contacts may include correspondence, telephone or walk-ins to the local office.

  • Carries out customer service activities requiring regular attendance at work and to report to work on time. Child Welfare service and Income Maintenance processes contain critical time frames and excessive absenteeism negatively impacts the meeting of those time frames subsequently affecting customers and other community partners.

  • Obtains information from a wide variety of sources, including reading written materials, documenting telephone conversations, searching computer databases in order to interpret information and accurately communicate the information to others. Perform mathematical calculations in the process of managing payments, receipt writing, and reconciling invoices. Comprehends and applies code and rules in the performance of duties in order to meet performance standards.

  • Communicates effectively in writing as well as orally to express ideas and facts to individuals or groups. Actively listens to facilitate the exchange of information in order to provide positive and professional customer service both within the agency and in the community.

  • Troubleshoots problematic situations to find innovative solutions to present to administration and the supervisor. Confronts crisis situations and high stress situations in a calm and orderly manner maintaining confidential information as required by the agency and assuring safety is a top priority for all in the office.

  • Prioritize and organize work tasks in such a way that deadlines are met and work performance meets expectations. Identifies rules, principles, or relationships that explain reasonable facts, data, or other information that analyzes information and correct inferences or draws accurate conclusions. Maintains and troubleshoots computer equipment with the assistance of IT.

  • Interacts in a team environment to manage group processes, facilitates and encourages cooperation pride, trust and group identity, fosters commitment and team spirit; works with others to achieve goals.

To ensure the Northern Service Area is providing the best service to the citizens of Iowa, applicants should demonstrate exceptional customer service skills, accuracy, integrity and a strong work ethic, along with the above skill set.

SHIFT: Monday-Friday 8:00 a.m. to 4:30 p.m.; some overtime possible.

*The starting salary for a new state employee is expected to be at the base of the pay range. *

Additional Qualification Requirements:

Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify (https://www.uscis.gov/e-verify) .

Minimum Qualification Requirements

Experience equal to one year of full-time clerical or closely related work;

OR

post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;

OR

completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required experience;

OR

certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;

OR

employees withcurrentcontinuous experience in the state executive branch that includes permanent status as a Typist–Advanced.

For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/Secretary1-00025-90025.pdf)

Additional Qualification Requirements

Typing Requirement:Applicantsmaybe required to have the ability to type 40 wpm net. If included in the Minimum Requirements of this job vacancy, you must provide verification of your typing score prior to the closing date of this vacancy. (Click here for more details about the typing test.) (https://das.iowa.gov/human-resources/state-employment/typing-test-information)

**During the Covid-19 pandemic to meet the Typing requirement, it is mandatory to have a test provided and submitted with your online application. We understand IowaWorks, schools and other places are closed to take tests, we are temporarily allowing ONLINE tests. Many free and reliable tests can be found by searching online. A couple website’s that are used by applicants are typingtest.com, typing.com and speedtypingonline.com. The test can be accepted if it is witnessed by another person and it has met the requirements/guidelines on the document submitted. Please submit with your online application.

The guidelines are:

  • Gross number of words typed in a fiveminute timed test

  • Number of errors

  • Net words per minute (one point deduction for each error)

  • Your name and date must be on the document submitted to this office.

  • And it must signed off by a witness or another person not just from the typing websites electronic signature.

  • Information about typing tests and scores related to State of Iowa employment can be found at: https://das.iowa.gov/human-resources/state-employment/typing-test-information

Join Us!

Whether it's caring for those in need, making highways safer, or improving agriculture production, the work that we do matters to the people of Iowa.

We take our responsibilities and the public trust very seriously. We are committed to delivering the services that matter most to the people of Iowa. If you have the skills, the commitment and the desire to make a difference, then we invite you to explore the career opportunities available with the State of Iowa.

CareerChoices

State government is one of the largest employers in Iowa, and also one of the most diverse. From state trooper to nurse to engineer, the state offers a wide variety of career opportunities.

Benefits

The state offers paid vacation, sick time and holidays, a defined benefit retirement plan, health, dental, vision, and long-term disability insurance along with flexible spending accounts. For more information, please visit the executive branch employee benefits website (http://goo.gl/rHiarg) .

The State of Iowa is committed to providing an outstanding employment experience. Check out thisBenefits Beyond the Paycheck brochure (https://das.iowa.gov/sites/default/files/hr/documents/employment/Benefits_Beyond_the_Paycheck.pdf) .

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability?

Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

  • Yes - I understand and agree.

  • No

    02

    PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

  • No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

  • Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

    03

    How many years of full-time clerical work experience do you have?

  • No experience

  • Six months to less than one year of full-time clerical work experience

  • One year or more of full-time clerical work experience

  • Less than six months of full--time clerical work experience

    04

    How many months of COMBINED post high school course work in an accredited secretarial, business, or closely related curriculum AND full-time clerical work experience do you have?

  • No full-time clerical work experience and specified education to a combined total of less than six months

  • Six months to less than one year of the combined clerical work experience AND specified education

  • One year or more of the combined full-time clerical work experience and specified education

    05

    How many months of full-time clerical work experience AND undergraduate course work do you have? 30 semester hours would equal 12 months' experience, 15 semester hours would equal 6 months' experience.

  • No undergraduate course work/full-time clerical work experience to less than six months of the specified education and work experience

  • Six months to less than one year of the combined specified education and full-time work experience

  • One year or more of the required education and full time work experience

    06

    If you have completed the certification from the State of Iowa Administrative Assistant Certificate Program, how many months of full-time clerical work experience do you have?

  • I do not have the Iowa Administrative Assistant Certificate

  • No full-time clerical work experience to less than three months of full-time clerical work experience

  • Three months to less than six months of full-time clerical work experience

  • Six months or more of the required full-time clerical work experience

    07

    If you are a CURRENT employee for the State of Iowa (executive branch): Do you have current continuous experience in the state executive branch that includes permanent status (i.e., six months or more) as a Typist–Advanced?

  • Yes

  • No

  • I am not a current State of Iowa employee.

    Required Question

Agency

State of Iowa

Website

http://dhs.iowa.gov/

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